Guides
Getting paid
Making the invoice is the easy half. This is the other half: the follow up, the wording, the deposit that stops the problem before it starts, and the decision about when an unpaid invoice is no longer worth your time.
Everything on these pages is usable without our software, and everything on them is written for someone who sends invoices for a living rather than for someone studying accounts receivable. In the US, 59% of small businesses are carrying invoices more than 30 days overdue, with an average of $17.7K owed (QuickBooks Small Business Late Payments Report, 2026). This is the ordinary part of the job.
Start here
How to get a client to pay an overdue invoice
Four emails you can copy, from the day 3 nudge to the day 45 final notice, and what to change each time you send one.
Late fee wording for an invoice
Exactly what to put on the document, what to charge, and the one condition that decides whether the fee sticks.
Invoice reminder emails, and when to send them
The wording for each reminder plus the schedule they sit on, starting three days before the invoice is due rather than after it is late.
How to ask a client for a deposit
Four ways to word it so it reads as normal business, plus what to ask for by job type. The cheapest fix here, because it works before the problem exists.
What to do when a client will not pay
The five steps after the emails stopped working, in order, with an honest read on what each one costs you.
If you are here because one invoice is late right now
Do these three, in this order, and it takes about ten minutes.
- Check the invoice was delivered to the person who actually pays, and that it carries a real due date rather than "due on receipt".
- Send the day 3 nudge from the overdue invoice page. It is four lines and it clears most of these.
- Put a due date and a deposit on the next one so you are not back here.
What Pro does
The free plan makes the document, hosts it, and collects payment, and it always will. Pro is for this half of the job: reminder sequences that send themselves, late fees applied automatically, read receipts and A/R aging.
$9 a month. See what is in it.